> For the complete documentation index, see [llms.txt](https://docs.crowdwork.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.crowdwork.com/for-theatres/reports-and-analytics/event-settlement-report.md).

# Event Settlement Report

The **Event Settlement** report is the close-out tool: one settlement card per event, each ending in the net amount the event produced. Use it to settle with a visiting producer or renter, reconcile a closed run, or answer "what did that show actually make?"

> **Direct link:** [Event Settlement](https://crowdwork.com/dashboard/reports/event-settlement) — or open it from the [Reports page](https://crowdwork.com/dashboard/reports).

<div align="left" data-full-width="true" data-with-frame="true"><figure><img src="/files/G7WBn5qwhLJCh4wgRnRo" alt="the Event Settlement report showing the combined totals row and a per-event settlement card" width="375"><figcaption><p>The Event Settlement report showing the totals row and a settlement card</p></figcaption></figure></div>

This report uses the full filter set — date range, purchase-vs-event date, channels, and events. For settling a finished run, the **Event date** anchor is usually the right choice: it gathers everything that was sold for performances in the range, whenever the orders were placed. See [Getting Started with Reports](https://docs.crowdwork.com/for-theatres/reports-and-analytics) for how filters work.

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## The Totals Row

Across the top: how many **Events** are in scope, combined **Gross Sales**, the combined **Net Settlement**, and total **Admissions**.

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## Reading a Settlement Card

Each event gets its own card, headlined by **Net to theatre** — the figure you'd settle on. The left side walks there step by step:

* **Net sales** — the event's admissions and surcharges, minus discounts, membership benefits, and gift-card credit.
* **Donations** — gifts allocated to the event's admissions, added in.
* **Refunds** — subtracted.
* **CrowdWork fees (absorbed)** — subtracted when your theatre absorbed fees. Fees passed through to patrons don't appear as a deduction.
* **Processor fees & reconciliation** — the actual processor fees as recorded after reconciliation; this line can be negative or positive.
* **Net settlement** — the result.

The right side of the card covers attendance: admissions sold, checked-in count with the attendance rate, and refunded admissions.

{% hint style="info" %}
**Payment plans still collecting:** when an event has payment-plan orders with installments outstanding, the card shows **Net settlement (accrual basis)** — the full value sold — and **Net settlement (cash collected)** after subtracting installments not yet collected. If you're paying out a producer before a plan finishes, decide together which basis you're settling on.
{% endhint %}

{% hint style="success" %}
**Need comp counts for an event?** Run the [Consolidated Summary](https://docs.crowdwork.com/for-theatres/reports-and-analytics/consolidated-summary-report) filtered to that event — its Engagement card counts zero-price admissions (comps and $0 pay-what-you-want).
{% endhint %}

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## Line Items and CSV

**View Line Items** opens every admission behind the settlements, with the full money breakdown per row. Payment-plan orders expand into per-installment rows showing which installments are collected and which are upcoming — the detail behind the accrual-vs-cash split. **Export to CSV** downloads the same rows — the settlement totals reconcile to the file, which makes it the natural attachment when you send a producer their settlement.

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## Related Tasks

| Task                                              | Guide                                                                                                                    |
| ------------------------------------------------- | ------------------------------------------------------------------------------------------------------------------------ |
| **Learn the filters, saved reports, and exports** | [Getting Started with Reports](https://docs.crowdwork.com/for-theatres/reports-and-analytics)                            |
| **See the full-period financial picture**         | [Consolidated Summary Report](https://docs.crowdwork.com/for-theatres/reports-and-analytics/consolidated-summary-report) |
| **Issue a refund on an order**                    | [Issuing Refunds](https://docs.crowdwork.com/for-theatres/issuing-refunds)                                               |

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## Need Help?

If you run into a situation this guide doesn't cover, [contact our support team](https://docs.crowdwork.com/contacting-support) from your Dashboard. We're here to help!